- Your consent
- What PII we collect about you
- How we use your PII
- How we protect your PII
- How we share your PII
- Additional information for users in the European Economic Area, the United Kingdom, Switzerland, and Other Non-U.S. Locations
- Social Media Features and Social Media Websites
- Links to Other Sites; Transactions with Third-Parties
- Your California Privacy Rights; California Do Not Track Disclosures
- How you can access, correct, and request to delete your PII
- Changes to this Policy
- How to contact us
- Terms of service
1. Your consent
2. What PII we collect about you
Your IP Address
You may browse our website and learn about our Services without providing us with PII, although your internet protocol (“IP”) address will be collected. An IP address is often associated with the portal you used to enter the Internet, like your Internet service provider (ISP), company, association, or university. While an IP address may reveal your ISP or geographic area, we cannot determine your identity solely based upon your IP address. However, we may link the last IP address you used to access the Site to PII you provide us. Where, according to local law, IP addresses and the like are considered PII, then we treat them as such.
Subscribers To The Site & To Newsletters
When you subscribe to the Sites, we collect your first and last name, and email address. Job title, company, city and country are optional but help keep you informed about our Services. When you sign up for our newsletters, we collect your first and last name, and email address. Job title, company, city and country are optional but help keep you informed and add it to our list of subscribers, so you can receive our email newsletters.
Subscribers To Quorum
When you subscribe to be a candidate in our Quorum database (our talent accelerator focused on placing LGBT+ executives on corporate boards), we collect your first and last name, email address, job title, company, gender, sexual orientation, gender identity, job experience, CV/resume, references, and assessments through our Quorum candidate application form. This information is stored and used to identify potential candidates for open board position when Out Leadership is approached by a client company. See Quorum applications for designated privacy and permission policies.
When you register for an event with us, such as a Summit, we collect your registration information including your first and last name, email addresses, phone number, job title, company, work address, gender (optional), sexual orientation (optional), gender identity (optional), dietary restrictions, and special accommodations. We do not collect or receive any payment information when you register for an event.
Out Leadership may collect information about you from other sources. The other sources might include information that you provide other than through our Sites, for example, email, from prior employers, other references, pre-employment screening providers, behavioral assessments, etc. or from third party social sites such as LinkedIn.
Contacts With Us
When you contact us by email or phone, we will collect your email address or phone number, as applicable, in order to respond to you.
3. How we use your PII
Out Leadership uses your PII to:
- Reply to your request for information, including membership, sponsorship, and newsletters;
- Communicate with you about the status of your company’s membership (and/or sponsorship) and participation;
- Communicate with you about the status of your participation in our talent accelerators (OutNEXT, OutWOMEN, and Quorum);
- Communicate with you about our insights and resources (such as OL-iQ, CEO Business Briefs, #OutLEADER, research, and other best practices);
- Communicate with you about our advocacy and public policy work around LGBT+ equality;
- Create de-identified aggregated information to only focus on special category or sensitive personal data (LGBT+ and gender identity) for statistical purposes, leveraging our database to inform our research and other insights;
- Maintain it in our database;
- Send you promotional emails about Out Leadership if you have opted in to receive future communications from us;
- Evaluate and provide your credentials for available corporate board positions now and in the future;
- Create de-identified aggregated information for statistical purposes, to improve our Website and Services, and to improve user experience;
- Enhance network and information security and prevent fraud through authenticating your identity prior to disclosing or changing your PII;
- Reporting suspected criminal acts.
4. How we protect your PII
We take appropriate technical and organizational safeguards to protect PII from theft, other loss, misuse, and any unauthorized access, copying, collection, use, disclosure, alteration, forgery, destruction or technical errors. We follow generally accepted standards to protect the PII submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. We retain your PII as long as needed to provide you Services. We will retain your information and keep your profile open until you decide to close your account and notify us to delete your information. Additionally, we will retain and use PII as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
5. How we share your PII
We will not sell or license your personal information. We may disclose your personal information to third parties in the following limited circumstances:
We disclose users’ PII to third parties who provide services and vendors who help us operate the Sites (such as our database support provider). Our third-party service cloud providers include Salesforce.com, MailChimp, Qualtrics, Eventbrite, Dropbox, Google Apps for Business, Quickbooks, and Asana. These third parties are located in the U.S. and are contractually obligated to maintain the confidentiality of your PII consistent with the terms of this policy and to comply with the applicable data protection laws.
We disclose certain PII to our client companies who hire us to find LGBT+ board level candidates for their open positions if your qualifications meet their requirements or who sponsor/host an event. PII information used (name, job title, company) allows us to create seating charts, attendee lists, and event communication. Special category and sensitive PII will never be shared with client company sponsors/hosts.
We will disclose your information in response to valid legal process, for example, in response to a court order, a subpoena or other legal request for information, and/or to comply with applicable legal and regulatory reporting requirements.
We may disclose your information in response to a law enforcement agency’s request or other request for information from the U.S. or other government entities, or where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person.
Protect Our Company
We may disclose your information to verify or enforce compliance with the policies governing our products and/or services and with applicable laws, or as otherwise required or permitted by law or consistent with legal requirements.
We may transfer your information to an entity or individual that acquires, buys, or merges with Out Leadership, or our other business units.
6. Additional information for users in the European Economic Area, Switzerland, and Other Non-U.S. Locations
The PII collected through the Sites is downloaded to a server maintained by third-party provider in the United States. Out Leadership is located at 636 11th Avenue, New York, NY 10036 United States. Out Leadership will comply with requests to exercise individual data rights in accordance with applicable law. You can contact firstname.lastname@example.org to request to exercise your data rights.
European Economic Area and Switzerland
The information in this section, as well as the information in the section above titled “All locations”, applies to users in the European Economic Area, the United Kingdom, and Switzerland (collectively, the “EEA”).
Individuals in the EEA (“EEA Individuals”) are not required by statute or by contract to provide any PII to the Sites. Out Leadership sometimes uses EEA Individuals’ PII submitted through the Sites for certain automated decision-making. Out Leadership will not use EEA Individuals’ PII submitted through the Sites for other automated decision-making, including profiling, which produces legal effects or similarly significantly affects the EEA Individual.
Cross-Border Data Transfers
- Marketing and advertising: Unless you opt out as described below, we use your PII regarding the Services we offer, as necessary to provide you information that we think might interest you in accordance with applicable law.
- Network and information security, fraud prevention, and reporting suspected criminal acts: In the event of fraud, a security incident, or a suspected criminal act, we would examine PII that appeared to be linked to the incident as necessary to determine what happened, remediate, report to the authorities, and prevent a recurrence.
- Right to Object to Processing for Direct Marketing or Legitimate Interests: EEA Individuals have the right to object to the processing of their PII for purposes of Out Leadership’s direct marketing or legitimate interests by contacting Out Leadership at email@example.com.
EEA Individuals have the right to access their PII collected by the Sites and to request that Out Leadership update, correct, or delete their PII as provided by applicable law. EEA Individuals also have the right to object to, or restrict, Out Leadership’s processing of their PII.
In addition, EEA Individuals have the right to data portability concerning their PII. Subject to certain limitations, the right to data portability allows EEA Individuals to obtain from Out Leadership, or to ask Out Leadership to send to a third party, a digital copy of the personal data maintained that they provided to the Sites. EEA Individuals’ right to access their PII includes their right to receive a copy of all, or a portion, of their PII in Out Leadership’s possession as long as Out Leadership’s providing the PII would not adversely affect the rights and freedoms of others.
EEA Individuals can exercise these rights by contacting firstname.lastname@example.org. Out Leadership will respond to such requests in accordance with applicable data protection law. If EEA Individuals believe that their PII has been processed in violation of applicable data protection law, they have the right to lodge a complaint with the relevant data protection authority in the country where they reside, where they work, or where the alleged violation occurred.
EEA Individuals may use the contact information above, at any time, to withdraw their consent for the processing of their PII where Out Leadership requires their consent as a legal basis for processing their PII. Any withdrawal will apply only prospectively, and Out Leadership will continue to retain the PII that EEA Individuals provided before they withdrew their consent for as long as allowed or required by applicable law.
In addition, you may cancel or modify the email communications you have chosen to receive from Out Leadership by following the instructions contained in emails from us. Alternatively, you may email Out Leadership at email@example.com with your request, stating ’Unsubscribe‘ in the header and what email addresses you wish not to receive Out Leadership emails. Within a reasonable period, we shall ensure that such email addresses are unsubscribed.
7. Social Media Features and Social Media Websites
8. Links to Other Sites; Transactions with Third-Parties
Out Leadership is not responsible for and will not be a party to any transactions between you and a third-party provider of products, information or services, or a client company with, even if we introduce you to the client company. Out Leadership does not monitor such transactions or ensure the confidentiality of your PII for any third-party dealings. Any separate charges or obligations you incur in your dealings with these third parties linked to the Site or to which we refer you are solely your responsibility.
Our Website is directed to individuals who are the age of majority or older in their jurisdiction. If you are not the age of majority or older in your jurisdiction, you are not authorized to use the Site. We do not knowingly collect information from children. If you believe your child has provided information to the Site please contact us using the information provided below.
10. Your California Privacy Rights; California Do Not Track Disclosures
If you are a California resident, California Civil Code Section 1798.83 permits you to request information regarding the disclosure of your Personal Information by Out Leadership to a third party for the third party’s direct marketing purposes. Since we do not make such disclosures, we are exempt from these reporting requirements. In addition, we currently do not honor Do Not Track signals.
11. How you can access, correct, and request to delete your PII
You may send us a request by email if you wish to access, review, change, correct, update, cancel or delete your PII, request information about our collection, use and disclosure of such information, and request information on our policies and practices relating to disclosure of information to our service providers, by contacting us at firstname.lastname@example.org. We will respond to these requests in accordance with the laws that apply to you. You can help us maintain the accuracy of your information by notifying us of any changes to your information.
You may revoke your consent, and/or object to or block processing of your PII by emailing a request to us at email@example.com. We will respond to your request in accordance with the law that applies to you. Your PII that we processed prior to your request may not be deleted from our Sites’ system records unless we are legally required to do so but will be blocked from further processing without your permission. A request to revoke consent or block processing of your PII may not apply to information collected by cookies or used internally to recognize you and/or facilitate your visits to the Website, or information we may keep complying with legal requirements.
12. Changes to this Policy
13. How to contact us
Out Leadership commits to resolving complaints about your privacy and our collection or use of your PII. If you believe your privacy rights have been violated or you disagree with any action Out Leadership has taken with regard to your PII you may file a complaint with Out Leadership by emailing us at firstname.lastname@example.org.
If you have questions or suggestions, or wish to correct your PII, you may contact us at:
636 11th Avenue
New York, NY 10036 USA
By Phone: +1 (917) 336-0604
14.Terms of service
Out Leadership’s Collection And Use Of Personal Data
Out Leadership receives Personal Data about individuals in the EU, UK, and Switzerland, including vendors, business contacts, users of Out Leadership’s Sites, event registrants, and candidates. The Personal Data collected, and its uses are described in Sections 2 through 5, above.
Out Leadership’s Disclosure of Personal Data
Out Leadership may disclose the Personal Data of individuals located in the EU, UK, and Switzerland, subject to written agreement, to authorized service providers who provide services related to the purposes for which Out Leadership collects that Personal Data. The identity of third-parties to whom Out Leadership may disclose Personal Data is described in Section 6, above. The purpose for which Out Leadership may disclose Personal Data is described in Section 6, above. Out Leadership may be liable for the onward transfer of Personal Data to third parties. Out Leadership may be required to disclose, and may disclose, Personal Data in response to lawful requests by public authorities, including for the purpose of meeting national security or law enforcement requirements.
Choices For Limiting The Use And Disclosure Of Personal Data
Out Leadership will provide the opportunity for individuals to opt out from: (a) the disclosure of their Personal Data to a non-agent third party; and (b) the use of their Personal Data for purpose(s) that are materially different from the purpose(s) for which the Personal Data was originally collected or subsequently authorized by the individual. Out Leadership will provide individuals with clear, conspicuous and readily available mechanisms to exercise their choices regarding Personal Data should such circumstances arise. Individuals who wish to limit the use or disclosure of their Personal Data as described in this Policy should submit their requests to email@example.com.
Individuals’ Right To Access Their Personal Data
Upon request, Out Leadership will grant individuals access to their Personal Data. Out Leadership will permit individuals to correct, amend, or delete Personal Data that is inaccurate or incomplete or that is being processed in violation of the Privacy Shield Principles. Individuals who wish to exercise these rights can do so by contacting firstname.lastname@example.org. For security purposes, Out Leadership may require verification of the requester’s identity before providing access to Personal Data.
More Information And What To Do If You Have a Complaint
In compliance with the Privacy Shield Principles, Out Leadership commits to resolve complaints about its collection or use of the Personal Data of individuals located in the EU, UK, and Switzerland. Any such individual who has a complaint regarding this Policy should submit the complaint to email@example.com. Out Leadership will promptly investigate, and attempt to resolve, such complaints in accordance with this Policy and the Privacy Shield Principles. Any individual who is not satisfied with the internal resolution of a complaint may seek redress with JAMS, an alternative dispute resolution provider based in the United States. You can contact JAMS at 3800 Howard Hughes Parkway, 11th Floor, Las Vegas, NV 89169 USA or by e-mail at firstname.lastname@example.org. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit https://www.jamsadr.com/eu-us-privacy-shield for more information and to file a complaint. In certain circumstances, the Privacy Shield Framework provides the right to invoke binding arbitration to resolve complaints not resolved by other means, as described in Annex I to the Privacy Shield Principles. The Federal Trade Commission has jurisdiction over Out Leadership’s compliance with the EU-U.S. Privacy Shield and Swiss-U.S. Privacy Shield Frameworks.