Job Description
TITLE: Chief of Staff
LOCATION: New York City (hybrid)
DEPARTMENT: Administration
REPORTS TO: Founder & CEO
Out Leadership is the world’s premier global platform for businesses to drive LGBTQ+ equality. We work closely with the world’s leading companies to develop extraordinary talent, produce cutting-edge research, advance powerful advocacy, and improve business outcomes.
Out Leadership is a certified B Corp and NGLCC certified LGBTBE. For more information, please visit www.outleadership.com.
At Out Leadership, we seek to hire people who are:
- Self-motivated, team-focused, and passionate about advancing LGBTQ+ equality
- Robust analytical thinkers and problem-solvers who proactively scale projects and cultivate new opportunities
- Adept at effectively translating ideas into actions
Position Summary:
The Chief of Staff is a strategic, highly skilled individual responsible for overseeing the day-to-day operations and execution of key projects and initiatives for the CEO, as well as helping triage interactions with his global network of CEOs and senior leaders. This role combines both strategic project management and delivery as well as some administrative tasks, requiring an organized, proactive individual who can handle both high-level responsibilities and personal support tasks.
Key Responsibilities:
- Strategic Support
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- Serve as the project manager for special projects for the CEO, monitoring progress and ensuring timely completion with the Out Leadership team.
- Serve as a key point of contact and gatekeeper to the CEO with both the Out Leadership team as well as the outside world, helping triage and prioritize requests.
- Administrative Management
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- Maintain all aspects of the CEO’s calendar, including coordinating with all stakeholders to schedule internal and external meetings, and anticipating requirements for the meetings, which include, but aren’t limited to presentation needs, agendas, locations.
- Prepare for and attend key meetings alongside the CEO, take detailed notes, and ensure follow-up on action items.
- Handle email and correspondence, draft responses, and filter information to and from the CEO. Prioritize inquiries and make judgments and recommendations to ensure smooth day-to-day engagements.
- Manage and track CEO’s professional and personal contact network.
- Handle all aspects of domestic and international travel arrangements, itineraries, ground transportation, accommodations.
- Personal Assistant Responsibilities
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- Coordinate personal travel, accommodations, and itineraries, ensuring a seamless integration between professional and personal schedules.
- Assist with/ manage external contractor support for occasional personal tasks, including appointments, personal errands, home and pet care.
- Maintain confidentiality and ensure personal matters are handled with discretion.
QUALIFICATIONS
- Bachelor’s degree in Business Administration, Management, or a related field.
- 5+ years experience working in a corporate role, ideally with experience in a Chief of Staff or related role
- Strong project management, organizational, and multitasking skills.
- Excellent written and verbal communication skills.
- High level of emotional intelligence, tact, and professionalism.
- Problem-solver with a proactive approach.
- Exceptional time management and attention to detail.
- Willingness to handle both strategic projects and personal tasks efficiently.
- Strong technology skills including Google for Business skills (G-Mail, Google Calendar, Docs, Sheets, etc.), ideally with an understanding of AI/key project management software.
LOCATION
This position will be based in Out Leadership’s global headquarters in New York City.
COMPENSATION
Out Leadership offers competitive compensation commensurate with experience, including a competitive benefits package with paid time off, 401(k) with a 4% employer match. Salary range: $100,000-115,000.
Submit your resume to jobs@outleadership.com
EQUAL OPPORTUNITY EMPLOYER
Out Leadership is an equal opportunity employer and is firmly committed to complying with all federal, state and local equal employment opportunity (“EEO”) laws. Out Leadership strictly prohibits discrimination against any employee or applicant for employment because of the individual’s race, creed, color, sex, religion, national origin, age, sexual orientation, height and weight, disability, gender identity or expression, marital status, partnership status, genetic predisposition or carrier status, military status, arrest record and any other characteristic protected by law.
Out Leadership is especially interested in applicants that reflect the full diversity of the community we serve. Immigrants, people of color, transgender and gender nonconforming people, intersex people, and people of different abilities are strongly encouraged to apply.